Administrative Assistant

Company: CMTS LLC
Location: Los Angeles
Posted on: November 15, 2024

Job Description:

Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has an extensive 40-year industry experience, which ensures a strong foundation for ongoing success. Our company values employees by fostering a culture of learning, personal development, and well-being. We prioritize work-life balance and ethical business practices and engage with our community through employee-driven initiatives. Join us on our journey of growth and success! We are currently seeking a highly motivated Administrative Assistant V located in Los Angeles, CA. Required Education: Post-Secondary Education, preferably in communication Required Qualifications: In order to become a candidate, you must possess the following skills and abilities. 5 years of experience as an administrative assistant. Preferably with airport, safety, and inspection experience Effectively use Microsoft Office Suite and Adobe Acrobat Pro software Large-scale construction management type software such as Prolog, VEO, Procore and other computer software and applications as needed Responsibilities: Prepare correspondence in a variety of formats. Maintain calendars for safety team, safety training calendars, etc. Set up and coordinate meetings. Pay attention to detail to ensure tasks are completed thoroughly and correctly; strong written and verbal communication skills to produce reports; strong interpersonal skills to interact positively with all employees and contractors; ability to accept instructions; and ability to suggest new processes and policies, if required. Flexibility to adjust to new tasks, if group or office needs change, may be called upon to take meeting minutes in meetings, and assist staff with various tasks as needed. Have a working knowledge with Microsoft Office Suite, Bluebeam, Pro-core, Prolog, VEO and other programs that are necessary to complete daily assignments. Create and maintain the Safety Group SharePoint sites. Perform extremely detailed processing and maintenance of monthly safety metrics, incident logs, safety violation on logs, and other logs and databases as needed. Create detailed program-wide monthly PowerPoint presentations/reports as well as individual project reports and other reports as required. Monitor and maintain the TDG-Safety email account and to answer the TDG safety phone. Review employees timesheet for accuracy and ensure time charges are correct prior to Supervisor's signature. Experience with office machines (e.g. copiers, fax machines, printers). Order and pick-up office supplies. May assume other duties as required/needed May be required to work past regular work shift. May be required to start a regular shift at any time of day or night Will be required to pass the federal background check and obtain a LAWA Badge Salary: $99,296.00 annually Bonus Pay: A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at managements discretion. CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for employees. CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Employment Type: Full Time

Keywords: CMTS LLC, Santa Monica , Administrative Assistant, Administration, Clerical , Los Angeles, California